5 Mistakes to Avoid While Using Fleet Management Software

Demand for fleet management software is increasing at a CAGR of roughly 18.3%. Manual fleet management is no longer an option, and sensible business owners understand the importance of automation in the long run.

Yet, are you aware that you could be losing money by misusing fleet management systems?

Doesn’t that seem terrifying? Is it possible that the technology created to boost your profitability is instead hurting them? But don’t be concerned! Read this blog to find out where you can be going wrong with your vehicle monitoring software and how to avoid it.

Avoiding Fleet Management System Errors

When used correctly, software assistance can work wonders. However, when most firms receive the software, managers are unaware of half of its capabilities.

The best fleet management software provider can help you cut operational costs. Yet, the software’s capabilities are limited. It is entirely up to the managers whether or not the driving force of optimization in a fleet, i.e. fleet management software, is used entirely.

When you pay for a package of functions but just use the most basic one, you are wasting your money and producing losses rather than profits inside the company.

Thus, let us look at some of the most typical blunders made in the fleet management business.

Unorganized Information

Obviously, manually arranging information is unfeasible when an organization has hundreds of vehicles. Fleet managers that do not use their vehicle tracking software to preserve vehicle, trip, and driver logs, on the other hand, are missing out on a lot.

Not maintaining driver and vehicle profiles is like entrusting precious assets to strangers.

TrackoBit, a fleet management software, with the smallest detail entry choices. You have practically everything to enter, from the vehicle number, IMEI code, and SIM number to the client name, assigned driver’s name, transporter, and firm name. With these handy categories, it’s simple to find specific vehicles, drivers, and transporters.

While this may not appear to be a major deal, when software can fix the disorganization caused by manual fleet management, why not use it? It doesn’t take long at all.

Comprehensive data organization makes operations safer, easier, and faster. Furthermore, organized data provides for a more detailed understanding of each driver, transporter, company, and vehicle’s performance.

Viewing Incorrect Static ETAs

True, GPS tracking software was first designed to track vehicles in near real-time from start to finish. Yet, as technology has advanced, the applications of fleet management software have expanded. But, many fleet managers are already using their fleet management systems for the same reason, albeit with more locational accuracy.

“If you always do the same thing, you’ll always receive the same results.” — Henry Ford

Older fleet management systems would calculate the distance between the start and end points and display the estimated time of arrival (ETA). Managers may now get real-time ETAs because to improved network connectivity and smarter fleet management technologies.

Real-time ETAs are obviously more precise since, rather than providing an ideal time, they provide practical and accurate times. As a result, if the driver needs a break or there is unforeseen traffic on the way, the receiver will know how much the shipment will be delayed!

Not Changing Settings

There is no such thing as a one-size-fits-all piece of software. After all, each firm has its own set of criteria, and each management has his or her own method of doing things.

The main goal of looking for white label fleet management software is to ensure that organizations get the functionalities they require for their fleet while ignoring the rest of the noise. Depending on the features desired, such customization may even be possible at a lesser cost in some circumstances.

It is critical to customize settings such as alerts and notifications, as well as report displays. Managers can save time, energy, and effort by not searching through features they do not use. Anything can practically be right in front of their eyes thanks to personalization.

Report Ignorance and Optimization

Overlooking data-based and insightful reporting is one of the most crucial but often disregarded components of a fleet management software system.

Managers who ignore insightful reports are akin to deer dashing on a roadway. They know where they are, but they have no idea what to do or where to go next.

Data-driven reports are incredibly rich in material and statistics that can help managers increase company profitability dramatically. Managers can optimize: using the reports provided by fleet management software systems.

  • Their chauffeurs
  • Car maintenance Fuel consumption
  • Following Paths
  • Costs of operations
  • Vehicle safety and health

There will be little cost savings from employing a fleet management software system if reports are ignored and operational expenses are optimized.

As a result, investing in live tracking software rather than full-fledged and pricey fleet management software is far preferable. Is it worth knowing where your vehicles are in today’s world of cutting-edge competition? You ought to be able to do something about it!

Random Driver Training 

Drivers are the asset that makes all of your business operations feasible. They are in charge of consignment and vehicle health and safety. As a result, it is critical to ensure that they are well-trained and informed of the fleet’s requirements.

Some managers make the mistake of educating their drivers without examining fleet management software reports. When combined with video telematics, these reports can provide a clear picture of each driver’s personality. Instead, they provide generic training to all drivers, regardless of whether they require it or not.

This untargeted training not only misses the opportunity to gain any real results from their management system, but it can also be a monetary or time waste.

Managers may instead evaluate driver performance and provide tailored comments or relevant training by spending just a few hours on the software.

Increase the ROI of Software-assisted Fleet Management With TrackoBit!

Unless you use your tools to their greatest potential, they may have a detrimental impact on your firm. But, now that you are aware of the faults to avoid while using a fleet management software system. As a result, you can now make smarter fleet management decisions that will significantly increase your earnings.

So, do you want to increase the productivity of your business with the correct GPS tracking system? You should try TrackoBit and see for yourself how effective it is!

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