Most nonprofit organizations carry out important work that advances the areas where they are based. Nonprofits, like typical corporations, must perform administrative duties in addition to their primary operations. They must also complete time-consuming manual tasks, including arranging invoices, paying bills, setting up meetings, and replying to emails.
Ineffective time management is one of many charity organizations’ most prevalent issues. Compared to a time tracking device for the usual organization’s personnel, volunteers donate their time freely. Nonprofit time tracking systems can have advantages for charities, as they can save time and free up resources for their primary operations.
A time-tracking system is used by a charitable organization in its daily operations. For our company, time management has been beneficial. Due to the expense, we had to give up the office and work from home when we moved COVID-19 and the fundraising events. We use staff tracking software to keep track of our work and coordinate our time as a team. Each team member may keep track of their productivity and strike a good balance between work and rest using time monitoring.
Here are five ways that measuring and managing volunteer time can help nonprofit and philanthropic organizations that use volunteers.
1. Streamline Volunteer and Staff Management
Inconsistent or infrequent funding can make it challenging to staff charitable organizations. Ensure you have the appropriate employees and volunteers for each project and enough budget to pay all staff to ensure that initiatives go successfully (or volunteer fees).
An app for tracking volunteer hours can offer helpful information that can be put to good use.
- You can more accurately calculate the number of workers you’ll need for your company or a particular event.
- You can estimate your project’s additional financing requirements and the number of volunteers you will need to hire or attract.
- Discover how long it will take to acquire new employees, train existing ones, and fill vacancies.
- Identify your most active volunteers and recognize them with prizes or other forms of appreciation.
2. Find Better Ways to Raise Money
Nonprofit organizations can produce reliable documentation and reports on their work using time management software, leading to more realistic budget estimations. This enables them to prepare for meetings with essential sponsors, revise current funding requests, and submit applications for government awards.
The time sheets and reports generated by Volunteer Time Tracker show that your organization has a dependable and consistent volunteer team. Donors will see from this that your nonprofit has the resources and know-how necessary to complete the initiatives you have in mind.
3. Improved Event and Project Budget Management
Regular tasks that nonprofit organizations frequently carry out include charity events, fundraising efforts, and annual reports. The project’s success may be evaluated, and changes can be made for the next year if all stages of the project are thoroughly documented, including the time spent on each step.
Thanks to the Time Tracker application for staff and volunteers, you can precisely track the expenses associated with each program. From fundraising to newsletter writing to social media posting, Time Tracker displays the time spent on each project and its costs. Defending resource allocation and budget management is more straightforward when operations are timed and cost precisely.
Applications that track staff or volunteer time should allow each participant to record the time spent on each project and automatically accounting for the application utilized.
4. Automate Administrative Duties That Were Once Carried Out by Hand.
If your organization is minor, you may already be doing a lot of administrative work in addition to planning, fundraising, and implementing programs.
You may assess and automate the most time-consuming chores by keeping track of your association’s schedule. You could, for instance, use a Google sheet to track how much time you spend on reports and invoicing at the end of each month. Use an invoicing program if you believe automating this activity would simplify it.
5. Simple Reporting
If your nonprofit receives funding, you must submit reports on how that money was used either monthly or yearly. No matter the reporting obligations, sponsors and contributors are always curious about how you spend your money.
Donors will anticipate a sizeable amount of money to be used for this purpose. They will want to see reports demonstrating their donations are being spent prudently because staff salaries are one of the top expenses for most organizations. Data from timesheets and volunteer time-tracking software can show how hard workers work to meet the nonprofit’s objectives.
Team productivity can be increased for organizations by using time monitoring
Effective operation is essential to a nonprofit’s success. For a program to have a significant impact, it must be managed appropriately. Employee monitoring application is a straightforward way to ensure your team has all they need to accomplish your campaign’s objectives while staying within your budget.