The growth of digitization and rising technological advancements in all industries has also raised the adoption of the school management system in our country. Moreover, the implementation of NEP 2020 has put a major focus on integrating technology into education. The schools are understanding the importance of automation in their daily work. This has increased the scope of the School Management System in the following ways-
E-learning-
The rising wave of e-learning in various schools has increased the use of ERP solutions. E-learning is adopted by various students and professionals across the globe. They just need the students to have a mobile/laptop and an internet connection and they can attend the classes online.
To manage the students, conduct lectures, track student progress, and conduct examinations, these schools require a school management system. The software is easy to use and highly secure for the schools as well as students and parents. In this way, the rise of e-learning especially during the pandemic has given rise to increasing adoption of the school management system.
Hybrid Learning –
Hybrid learning is a type of arrangement where the students have the freedom to attend school online through their homes or attend classroom lectures. Students who are located remotely and do not wish to travel long distances can attend them online. This eliminates the location and financial barrier for students who cannot afford to live in a different city or state.
Managing students in a hybrid environment is a little difficult for schools. However, the implementation of a school management system helps the institutes to track student attendance both online and offline, delivers lectures online, notes are uploaded on the system, and other methods. It helps the students and teachers. It increases admissions in schools as they can accommodate a large number of students through online and offline teaching methods.
Instructional Education-
The traditional method of education where the teachers give instructions to the students in the classroom and teach using the syllabus and chapters also requires a school management system. In the traditional methods, the teachers have to track student attendance using pen and paper. Further, they have to conduct offline exams, maintain data in documents and sheets and generate heavy reports.
The whole process of manual management requires a lot of effort from the teachers and is also prone to human errors. However, digitization of the entire process using a student management system helps the schools to reduce the number of faculty members, increase the efficiency and productivity of operations and save cost.
Micro-Learning-
Micro-learning is a method of delivering courses online in the form of small videos which can be seen and learned from by the students at any time and according to their own pace. The students can learn new skills apart from their core fields and explore their interests. They can attend the lectures according to their schedule as it contains pre-recorded sessions.
After the course completion, the students can attempt the exam and gain certificates after passing the tests. To manage this system, the institute requires student management software that enables them to upload videos, upgrade syllabi, conduct examinations, and others. This helps the students to attend exams and lectures with ease and safety.
Here are a few reasons why the school management system is beneficial for various educational bodies-
Easy Data Management-
The online Student Information System helps the schools to manage the data collected from various sources such as attendance, finances, examination, student performance, faculty management, and others. This data is needed to be stored well in a space that is secure and easy to access.
The school management software helps the institute store data in a centralized format on a cloud platform. It increases the transparency of operations and improves communication among the students and teachers. It increases the efficiency and accuracy of data management and other related operations in schools. Further, the data can be easily researched and retrieved using keywords, whenever required.
High Security-
The software gives role-based access to individuals based on their responsibilities in the institute.
Further, the data collected from fees, finances, etc such as bank account details, user information, and transaction information has to be kept secure due to the rising risk of cyber theft. The system offers data encryption technology to offer the safety of passwords and bank details of students and schools.
Student Tracking-
The school management system enables the schools to record and manage student data. A lot of student data is generated regularly in schools. It includes attendance data, performance data, examination data, personal details, admission details, and others.
The teachers and parents track student information using the student information system. It helps to give a detailed analysis of student performance in exams, behavior in the classroom, attendance records, and others. The teachers can give accurate feedback to the students based on their shortcomings and issues faced by them in the school.
Easy Report Generation-
The school management system generates customized reports of all student data that is generated in the schools. The system generates reports in required formats like PDF, doc, word, and others. The reports can also be exported from the software to conduct further use.
The system generates reports daily, monthly, and even weekly. All the previous information is stored in the software with privacy. Further, the software makes use of AI technology to conduct data analysis of all the reports that are generated. It helps the institutes to analyze student behavior, working of operations, students’ responses to various activities, and others.
Further, the software uses BI tools for the graphical representation of the data. These Analysis reports help institutes to make data-driven decisions based on comparison with various parameters.
Online Admission-
The entire process of online admission is simplified with the help of school management software. The parents can fill out application forms online and conduct the entire process virtually. It generates merit lists and releases eligibility criteria online.
The software also enables online fee collection using various mediums such as credit/debit cards, net banking, online payment gateways, and UPIs. The system also gives online e-receipt to the parents for payment confirmation. It collects students’ documents and verifies them for admission confirmation in the school.
Online Exam Conduction-
The school management software enables the institutes to conduct exams remotely. They help the teachers to create question papers and exam application forms. The system makes use of online proctoring technology to offer safe examinations. It monitors the students in real-time and eliminates the need for invigilators during the exam.
The entire process of examination is simplified. Schools can conduct exams and students can attempt them from their homes. The system is highly accurate and conducts exams for a high concurrency of students. It is easy to use and secure.
Conclusion-
The rising digitization and adoption of among schools are increasing the scope for school management software. The system can be customized for every school based on its requirements and location. It automates the entire management process in the institute and helps the schools to focus only on teaching-learning and improving student learning outcomes. It is highly secure and easy to use for everyone.
